Workspace & Productivity
The best Notion AI alternatives
Notion AI is one of the best-known tools in Workspace & Productivity, but it is not the right fit for everyone. Prices, features and supported languages differ, so here are 4 alternatives worth comparing, with what each one does best.
Quick comparison
| Tool | Pricing | Best for |
|---|---|---|
| ClickUp Brain | Paid | Teams on ClickUp · Project managers |
| Taskade | Freemium | Planning projects · Brainstorming |
| Microsoft Copilot | Freemium | Microsoft 365 users · Office documents |
| Gemini | Freemium | Google Workspace users · Quick research |
1ClickUp Brain
ClickUp BrainAI assistant across ClickUp tasks, docs and chat.PaidClickUp's AI that answers questions about your work, writes docs, summarises threads and automates project updates.
Best for
- Teams on ClickUp
- Project managers
- Status updates
Why choose it
- Knows your tasks and docs
- Writes updates automatically
Our take: Valuable for teams already running on ClickUp.
2Taskade
TaskadeAI workspace for lists, mind maps and agents.FreemiumA collaborative workspace for tasks, notes and mind maps, with AI that generates projects and custom agents that automate work.
Best for
- Planning projects
- Brainstorming
- Small teams
Why choose it
- Generates projects from a prompt
- Multiple views and agents
Our take: A flexible AI workspace for planning and brainstorming.
3Microsoft Copilot
Microsoft CopilotAssistant built into Windows, Edge and Microsoft 365.FreemiumMicrosoft's assistant for chat, web answers and Office work inside Word, Excel, PowerPoint and Outlook.
Best for
- Microsoft 365 users
- Office documents
Why choose it
- Works inside Office apps
- Free web version
Our take: Worth it mainly for heavy Microsoft 365 users. Everyone else can get similar results from a standalone assistant.
4Gemini
GeminiGoogle's assistant, connected to Search and Workspace.FreemiumChat assistant from Google that connects to Gmail, Docs and Drive, with strong multimodal input for images and video.
Best for
- Google Workspace users
- Quick research
- Understanding images
Why choose it
- Tight Google integration
- Large context window
Our take: Best for people who live in Google's apps. If you don't, compare it with ChatGPT and Claude on your own tasks before paying.
How to choose
Start with the job you need done most often, then test two or three options on the same real task. Check the free plan limits, the languages each tool supports and whether it works with the apps you already use.
Some links on Toolniverse may be affiliate links. Pricing and features change often, so check each tool’s website for current details.