The Best AI Meeting Assistants for Notes, Summaries and Follow-ups

AI meeting assistants record your calls, write a transcript and turn it into a summary with action items, so you can focus on the conversation instead of typing. Some join the call as a visible bot, while others capture audio from your computer without anyone noticing a new participant.

Here are the best options and what each is good for.

Bot-free note takers

These capture audio from your own device, so no extra participant appears in the meeting.

GGranolaAI notepad that enhances your own meeting notes.Freemium

You jot down quick notes during the meeting, and Granola combines them with the transcript into clean, structured notes. A favourite of founders and investors with back-to-back calls.

TTactiqLive transcripts in Google Meet, Zoom and Teams via Chrome.Freemium

A Chrome extension that shows a live transcript in Google Meet, Zoom and Teams and creates summaries afterwards. Simple and light.

Free and generous plans

FFathomFree AI meeting recorder and note-taker.Freemium

One of the most generous free plans for individuals, with fast, accurate summaries after every call.

ttl;dvMeeting recorder with AI notes and insights.Freemium

Records and summarises meetings, with clips you can share and integrations with CRMs, Slack and Notion.

OOtter.aiLive meeting transcription and summaries.Freemium

Easy to start, with live transcripts during calls and automatic summaries.

Built for teams

FFireflies.aiMeeting notes that sync to your tools.Freemium

Strong searchable meeting history, conversation analytics and many integrations, popular with sales and operations teams.

RRead AIMeeting summaries plus insights across email and chat.Freemium

Summarises meetings, email and chat in one place, with meeting analytics such as talk time.

SSupernormalAI meeting notes with templates.Freemium

Templates shape notes for stand-ups, interviews and client calls, so every summary has the structure you need.

Already in your tools

ZZoom AI CompanionAI summaries and help built into Zoom.Paid

If your team uses paid Zoom, its built-in assistant already writes summaries and lets late joiners catch up.

MMicrosoft 365 CopilotAI across Word, Excel, Outlook, Teams and PowerPoint.Paid

For companies on Microsoft 365, Copilot recaps Teams meetings and connects them to your email and documents.

Use them respectfully

• Always tell people you are recording. In many places consent is a legal requirement, and it is simply good manners.
• Check what is stored and where. Read the privacy terms, especially for confidential client calls.
• Review summaries before sharing. AI can miss nuance or attribute a comment to the wrong person.
• Agree on rules as a team. Decide which meetings are recorded and who can access transcripts.

Quick picks

• Best bot-free option: Granola.
• Best free plan: Fathom.
• Best for sales teams: Fireflies.
• Best if you already pay for Zoom: Zoom AI Companion.
• Best for Microsoft 365 companies: Microsoft 365 Copilot.